Presentation Guideline

Please carefully review the following guidelines and prepare your presentation materials and equipment in advance. These instructions apply to regular session (oral) presenters and poster session presenters, as indicated below.

Important Information for All Presenters

All presentations must be delivered on-site (in person) and in English. Please consult the Technical Program for your assigned session and schedule.

For Regular Session Presenters

Each oral presentation is allocated 15 minutes, which includes up to 3 minutes for discussion (Q&A). To ensure smooth session proceedings, please adhere to the following guidelines.

1. Presentation Format Presentations must be delivered on-site (in person) and in English.
2. Slides Slides in 16:9 aspect ratio are recommended. Slides in 4:3 can also be projected.
3. Laptop Please bring your own laptop for the presentation.
  • Only HDMI connections will be supported for the projector. Please bring a suitable display adapter/converter if your laptop does not have a standard HDMI port.
  • In case of trouble with your laptop or adapter, please also bring a PDF copy of your slides on a USB flash drive, so that your presentation can be given from another computer if necessary.
4. Arrival and Setup Please arrive at your session room at least 10 minutes prior to the start of the session.
  • Upon arrival at the session room, please inform the session chair or the student volunteer staff that you are the presenter.
  • Test and verify the connection between your laptop and the projector before the session begins.
5. Pointer Laser pointers or physical presentation clickers will not be provided. Please bring your own if needed.
6. Audio Equipment A microphone will be provided in each room.

For Poster Session Presenters

The Poster Session will take place on November 1, from 10:10 to 11:10, in Rooms 201–203 (2F).

Poster Preparation at a Glance

Maximum size: A0 portrait (841 × 1189 mm)

Setup: November 1, from 9:00 AM. Mounting must be completed by 10:10 AM.

Location: Rooms 201–203 (2F)

1. Presentation Format Presentations must be delivered on-site (in person) and in English.
2. Setup Time and Location Posters can be mounted in Rooms 201–203 (2F) starting from 9:00 AM on November 1.
  • Please complete mounting your poster before the poster session begins (by 10:10 AM).
3. Poster Size Posters must not exceed A0 size in portrait orientation (vertical).
  • Dimensions: 841 mm (width) × 1189 mm (height) / 33.11 in (width) × 46.81 in (height).
4. Mounting Materials Push pins (thumbtacks) will be provided at the venue.
  • Please use only the provided pins to mount your poster. Adhesive tapes of any kind are strictly prohibited.
  • After the session concludes, please return all push pins to the designated location.
5. Presenter Attendance At least one author must remain by the poster throughout the assigned session to present and answer questions in English.

Technical Program

Please refer to the official Technical Program to confirm your session date, time, and other scheduling details.

View the Technical Program →

Venue & Contact

Okinawa Pref. Municipal Center (Jichikaikan)
116-37 Asahimachi, Naha, Okinawa 900-0029, Japan

Visit the Conference Venue page for access information.

For questions, please contact the ESSS 2026 Organizing Committee at ess-symp-2026-contact@mail.ieice.org .

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